NBI Clearance

NBI Clearance Online Application & Registration Guide 2019

NBI Clearance Online Application & Registration Guide 2019

Processing an NBI Clearance Online Application can be a bit overwhelming. How do you schedule an appointment? What offices do you go to? What NBI clearance requirements need to be submitted? Whether you’re a first-timer that needs to apply online or up for NBI renewal, it can be very confusing as to where to start. But we’re here to help!

Fortunately, we have prepared a complete, step-by-step guide on how to get NBI Clearance – from your online application up to the claiming of your clearance.

This complete guide will follow the online application process (introduced in 2014), which allows you to start applying for your NBI clearance in the comfort of your computer. Your NBI online application includes these steps:

  • Step One – Online Registration
  • Step Two – Appointment
  • Step Three – E-Payment

What is an NBI Clearance?

The National Bureau of Investigation (NBI) Clearance is a government document certifying that an individual is not involved in any ongoing criminal cases in the Philippines. It is released to the individual upon request and is valid for a year. 

The NBI Clearance covers the entire Philippines, unlike a Police Clearance which is limited to the area where it was released. 

What is an NBI Clearance Used For?

An NBI Clearance is a requirement in many different sectors, but it is often used by employers to check that the applicant is not involved in any pending criminal cases. 

Here are other examples of where an NBI Clearance may be needed:

Local uses for an NBI Clearance Philippines:

  • Hiring Requirement
  • Business Requirements
  • Adoption Papers
  • Military Enlistment Requirements

International uses for an NBI Clearance:

  • Immigration
  • Visa Applications
  • International Travel

There are many other uses for an NBI clearance, so it is a smart idea to have a valid and current one on hand, even if you’re working from home in the Philippines.

What are the Requirements for an NBI Clearance?

 

  1. Valid IDs Accepted As NBI Requirements

Valid IDs accepted for NBI ClearanceYou’ll need at least two (2) of the following Valid IDs:

  • UMID (SSS and GSIS)
  • Passport
  • Voter’s ID
  • Driver’s License
  • PRC License
  • Postal ID
  • School ID
  • TIN ID
  • PhilHealth ID
  • PAG-IBIG ID
  • Authenticated Birth Certificate
  • Senior Citizen ID
  • Solo Parent ID
  • Police Clearance
  • Previous Copy of NBI Clearance

Reminder: The listed items above are the only Valid IDs that will be accepted by NBI. Any other IDs will not be accepted.

For NBI renewal online, you must bring your previous clearance certificate and one (1) valid ID.

Here are some other things to bear in mind:

  • It must be an ID that is school- or government-issued. Do not bring a school ID from a school you are not currently enrolled in.
  • It must be the original ID. Photocopies will not be accepted.
  • It must be current. Expired IDs will not be accepted.
  • It must state your full name.
  • It must bear a recent photograph that clearly matches you.
  • It must be in good condition, with clearly legible text and a clearly visible photograph.
  1. Application Fee (P130)

As of March 2018, the current NBI Clearance application fee is P130. Make sure to bring the exact amount in cash.

  1. Proper Attire

Proper Attire for NBI Clearance Application

Because you will be entering a government office, it is important to look clean and presentable. Here’s a general guideline you can follow.

For Men:

  • Sleeved shirts/polos
  • Pants
  • Closed shoes

For Women:

  • Sleeved shirts/blouses
  • Pants/slacks
  • Dresses not shorter than an inch above the knee
  • Skirts not shorter than an inch above the knee
  • Closed shoes

Clothes to AVOID:

  • Tank tops/ sleeveless shirts
  • Clothing with offensive design
  • Shorts
  • Revealing clothing
  • Slippers

Your photo will be taken for identification as part of the application process. You will be requested to remove all accessories, as well as cosmetic contact lenses. For your convenience, consider leaving your accessories at home or opting for clear contacts.

Where Can I Find NBI Branches?

There are currently 63 Clearance Centers nationwide where you can process your NBI Clearance Online Application. Other than the regional and district offices, some can also be found in LGUs and selected shopping malls. 

Here are some NBI clearance centers in 2019 within the Manila area. Click the link for directions:

NBI Clearance Centers in Manila

NBI Clearance Centers in Quezon City

Other NBI Clearance Centers in Metro Manila

Click here to see the complete list of sites and find the nearest one to you.

How Do I Apply for My NBI Clearance Online?

You can start applying for your NBI clearance online in the comforts of your own home. Below is the complete process of the  NBI Clearance online application.

Step #1: Registering Online

How Do I Apply for My NBI Clearance Online

Registering Online for an NBI Clearance

1. To start your NBI Clearance online application, you first need to set up an account. Go to the NBI Clearance Online Services website. You’ll see the “REGISTER” section on the screen’s right-hand side.

Click the appropriate box whether you have an old NBI Clearance (for renewal) or if you do not. Fill in the necessary fields.  The NBI website only allows one email per user. Make sure you have access to this email and ensure that all information is complete and correct. 

2. Once finished, click the “I ACCEPT TERMS OF SERVICE” checkbox and click the “SIGN UP” button.  A new window will appear describing the service and information on privacy. After reading, click the “I AGREE” button.

3. A new window will appear with the details you’ve entered. Ensure that all information is correct because this is the last time that you’ll be able to edit it.  When done, click the “YES” button to finish setting up your account.

Step #2: Filling up your Online Application Form

Scheduling your NBI Clearance Online

Filling up your Online Application Form

4. Log in using the email and password you entered during registration.

5. Complete all the necessary details on the APPLICANT INFORMATION page. Once finished, click the “SAVE INFORMATION” button. You’ll be redirected to a summary of the information you just input. You can edit this by clicking the “EDIT” button for any errors.

Step #3: Scheduling your NBI Clearance Online

Scheduling your NBI Clearance Online

Scheduling your NBI Clearance Online Appointment

6. Click on the “APPLY FOR CLEARANCE” button.

7. A new window will appear asking you for the valid ID you’ll bring for verification. Choose your preferred ID from the drop-down menu. However, remember to bring two valid IDs during your actual appointment.

8. A new window will appear with the Important Message. Read it and click the “CLOSE” button.

9. You’ll now have to schedule your NBI online appointment for your NBI Clearance at your chosen branch. Choose your preferred branch from the drop-down menu. This will be where your photo and biometrics will be taken and where you will claim your NBI Clearance.

10. Choose your preferred appointment date and time. Blue boxes are vacant slots, while red boxes are already taken.

Step #4: Paying for your NBI Clearance Online Application Fee

Paying for your NBI Clearance Application Fee

Paying for your NBI Clearance Application Fee

11. There are six ways you can pay for your NBI Clearance Application Fee. Choose your preferred method from the following:

  • Banks (Over the Counter) 
  • Banks (Online) 
  • Mobile Payment (GCASH) 
  • MultiPay 
  • ECPay and ECPay affiliates 
  • 7-Eleven

Over the Counter Bank Payments

Over the Counter Bank Payments

Go to accredited banks such as BDO Unibank, Bank of the Philippine Islands, and Metrobank to pay your NBI Clearance Processing Fee. Using this payment method, a small service fee will be charged. For BDO transactions, additional P25 will be charged while P50 for BPI.

Online PaymentBank Online Payments

You can also pay online using your preferred bank’s mobile app such as BPI Express Online, Chinabank Online, BDO Online Banking, Metrobank Direct, RCBC Access one, UCPB Connect and Unionbank Internet Banking. A service fee will be charged on top of your NBI Clearance fee which can vary from P40 to P100 depending on the bank.

 

Mobile Payments using Gcash and Coins

Mobile Payments

You can also pay using Globe Gcash or Coins.ph. Download the apps and follow these links to register for GCash for free and register for a free Coins.ph account.

 

Bayad CentersBayad Centers

You can now pay your NBI Processing Fee in many BAYAD CENTER outlets or via their partners like SM Savemore, Cebuana Lhullier, LBC, Petnet, Landmark, Waltermart, Robinsons, Sta. Lucia East Mall, eBiz Isetann, USSC and selected branches of Villarica Pawnshop, Prime Asia Pawnshop, Palawan Pawnshop, Direct Agent 5, CVM Pawnshop, Sinag Pawnshop, San Roque Supermarket, Luzon Development Bank, Citystate Bank, 2go Express, Tambunting Pawnshop, Raquel Pawnshop, Go Beyond Expectation Remittance Ci., and more. Just like any other method, a service fee will be charged depending on the merchant.

12. A new window will appear showing your total fee for your NBI Clearance. Additional fees may come from e-payment services. Once you click “PROCEED TO PAYMENT,” a new window will appear with your Reference Number.

13. Pay for your Application Fee using your selected method. Use your Reference Number during payment. 

14. Check the status of your NBI Clearance online application under “TRANSACTIONS”. Once paid, the status will change from “PENDING” to “PAID.”

15. Wait for your scheduled appointment. On appointment day, bring all necessary requirements for NBI clearance, such as your two (2) Valid IDs, your printed NBI Clearance Application form, your NBI Clearance Reference Number, and your payment receipt. Dress accordingly and arrive on time.

16. Ask for assistance and show that you are an online applicant. Complete photo capture and biometrics and claim your NBI Clearance.

Where Can I Find My Application Form and Reference Number?

Where Can I Find My Application Form and Reference Number

Where Can I Find My Application Form and Reference Number

Your Application Form and Reference Number are important in completing your NBI Clearance online application process. You need to print out your Application Form, which includes your Reference Number, because this is needed to enter your NBI Clearance Center.

If you’ve lost track of where these are, you can easily access them through the website.

Follow the steps below:

  1. Log on to the NBI Clearance Application website.
  2. On the left-hand side, click the link called “TRANSACTIONS”. 
  3. A new window will load showing all the previous transactions you’ve made, including information such as your Reference Number, payment status, and appointment date.
  4. On the right-hand side, click the “DETAILS” button for the transaction you want to view.
  5. A new window will appear showing the details of your application. You’ll also see a “PRINT APPLICATION FORM” button. Click this to print your form.

What Is A HIT?

What is a hit in NBI

When claiming your NBI Clearance, you may find yourself getting a “HIT.” A “HIT” is the term used to describe if you have the same or similar name with another person who has a pending criminal case. 

This requires the NBI to further verify your identity before they can release your NBI Clearance.

Possible reasons for a “HIT”:

  1. You have a pending criminal or administrative case before the court or another administrative or body.
  2. You have the same or similar name with another person who has a pending or ongoing case.
  3. You have a previous criminal or administrative case, and its status needs to be further verified by NBI personnel.
  4. Your Clearance has been held by request of other government agencies.

Applicants with a “HIT” are usually told to return after eight (8) to ten (10) working days to claim their NBI Clearance after verification has been completed.

What Is an NBI Clearance Quality Control Interview and What Do I Do?

An NBI Clearance Quality Control Interview is an interview to verify your identity as an NBI Clearance applicant.  This interview is scheduled for applicants who received a “HIT”. This is held at the NBI Clearance Main Office.

If you’ve been requested to undergo an NBI Clearance Quality Control Interview, remember the following:

  1. Don’t panic. This is a routine interview needed to verify your identity.
  2. Be on time.
  3. Dress appropriately.
  4. Bring your two (2) Valid IDs. 
  5. Bring your NBI Clearance Receipt.

What to Expect During the NBI Interview?

Here’s an overview of what happens during the Quality Control Interview:

  1. You’ll be asked certain questions about your identity and recent whereabouts.
  2. After answering these questions, you’ll be given an Affidavit of Denial, which you should fill out.
  3. You will then take an oath with the NBI Clearance Resident Lawyer.
  4. Your Affidavit of Denial will be notarized, and you’ll give the Affidavit of Denial to the interviewing staff.
  5. They will inform you about the new releasing time of your NBI Clearance.
  6. Proceed to the Printing and Releasing section to claim your NBI Clearance.

Other Frequently Asked Questions

What If I Can’t Claim My NBI Clearance in Person?

Sometimes, your schedule will keep you from claiming your NBI Clearance in person, especially if your application received a “HIT.”

Fortunately, you can authorize someone else to claim it for you through an Authorization Letter. An Authorization Letter is a document that gives permission to your chosen Authorized Person to claim your NBI Clearance on your behalf.

Here’s what you should include in your Authorization Letter:

  • Your Name
  • Name of your Authorized Person
  • Date
  • Personal details (yours and the Authorized Person’s), such as age, addresses, and contact numbers
  • Explicit consent to have Authorized Person claim your NBI Clearance
  • Signatures (yours and the Authorized Person’s)

Things your Authorized Person should remember:

  • Dress appropriately.
  • Bring your two valid IDs
  • Bring at least one of their own valid IDs. 
  • Proceed directly to the releasing window and present the signed Authorization Letter, your Valid ID, and their ID.
  • If there are no issues in verifying identity, the Releasing Personnel should release your NBI Clearance to your Authorized Person.

The online NBI Clearance Application and Renewal process now makes getting this important document much faster and hassle-free. Remember to dress neatly, come on time, and come prepared for a smooth application process.  

Read more: How To Renew NBI Clearance